Wharfedale Beekeepers Association undertakes to collect and use your personal data in compliance with the General Data Protection Regulation (GDPR). Our legal basis for processing this data is our legitimate interest as a beekeeping association. We use the data for theadministration of your membership, the communication of information and the organisation of events, training courses, assessments and exams.This information will be recorded in our membership database, which may be stored online in compliance with the GDPR. Our membership datais shared with the British Beekeepers Association (BBKA), the country’s largest charity dedicated to helping Honeybees and the beekeepers thatlook after them, and also with the Yorkshire Beekeepers Association (YBKA).
Your data may be processed by the YBKA and the BBKA acting as Data Processors on our behalf. They may only use it for the specific purposes forwhich they act as our data processors and they are not free to pass this on to other organisations that are not connected with the WharfedaleBeekeepers Association.Your personal data are not passed on by us for use by any other third parties whether or not connected with beekeeping. Full information about YBKA and BBKAdata use policies, including how you can see what data they hold about you, how you can limit its use and how you can ask for inaccuracies in data tobe corrected, may be found on the YBKA and BBKA websites.
What personal data does WBKA collect?
The data we routinely collect includes members’ names, addresses and email addresses. We collect this data directly from our members when they jointhe Association.
For some of our members we may have additional information such as committee memberships.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We provide yourdata to the Yorkshire Beekeepers Association and British Beekeepers Association (BBKA) for their use as explained in the section below.
Who is your data shared with?
Your membership data are passed on to the YBKA and BBKA, of which you become a member when you join WBKA.Your personal data are passed on by YBKA to Northern Bee Books who produce YBKA Newsletter and to BBKA.BBKA only share your data with the Bee Disease Insurance scheme (BDI).
Where does this data come from?
Data for our members comes from them when they join the Association or when they sign-up for our beginners’ beekeeping courses.The information held by the YBKA and BBKA may be updated by the Association if you have given it permission to change your record.
How are your data stored?
This information will be recorded in the BBKA membership database, which is held and managed online in compliance with the GDPR. For administrative purposes members of the WBKA Committee may take temporary extracts of the data whch will be held offline in an encrypted and password-protected format.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer.The committee takes joint responsibility for ensuring the Association discharges its obligations under the GDPR. If you have any questions or concerns you should contact the Secretary via the Contact page.
Who has access to your data?
Members of the WBKA committee have access to members’ data in order for them to carry out their legitimate tasks for the organisation.
What is the legal basis for collecting this data?
WBKA collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation representing Honeybees and Beekeepers.For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact the Membership Secretary via the Contact page.
Does WBKA collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”.We do not record any such special data.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data are used.You could maintain your Association membership with your correct name but with limited contact details. However, we do need to have at least onemethod of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what we and the BBKAare able to provide you with in the way of written information, so you would not be able to get Combings or the BBKA News delivered in printed form or anyother benefits that require a postal address.
You may choose not to receive information emails from the Association (includng those forwarded to you on behalf of YBKA or the National Bee Unit).
You may ask for your detials to be changed at any time .
Any of these options can be implemented for your Association membership by contacting the Membership Secretary via the Contact page.
How long we keep your data for, and why?
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join for a period of 1 years.However, we will delete any former member’s contact details entirely on request.
Other data, such as that relating to accounting is kept for the legally required period. NOTE: as the Association is a charity claiming Gift Aidwe may need to hold members details for up to seven years to comply with any future HMRC query.
What happens if a member dies?
We normally delete members’ information after if they die.